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02/27/2012

The Athenaeum Debuts New Website

The Athenaeum is pleased to announce the launch of its
new and improved website on March 1.

The Athenaeum collaborated with Clubessential, a marketing and media company specializing in private clubs, to provide a more comprehensive source of club information and services for members and their guests. Members can now access and manage their personal account, make reservations and payments online, and much more!

The Athenaeum is a wonderful benefit to the Caltech, JPL, and Huntington Library community as a place for fine and casual dining, social and special events, and hotel and membership services. For more information on our new website or joining The Athenaeum, contact us at 626-395-8200 or visit us online at http://athenaeum.caltech.edu!

02/23/2012

Procurement Services Open House

Procurement Services invites all members of the community to enjoy refreshments, entertainment, and fun at their "Wild Wild West" Open House Event on February 29.

02/23/2012

New Office Depot Account Manager

Purchasing Services would like to introduce you to Caltech's new Office Depot Account Manager, Charlotte (Char) Bland. Like our previous account manager, Wanda Musolff, Char will be on campus each week to assist you with all your office supply needs. Char can be reached at (626) 375-2793 or charlotte.bland@officedepot.com.

02/01/2012

Off the Clock: Art On Your Own Time

An awards reception in Dabney Gardens will take place at 3 p.m. on February 16. The registration deadline was February 3. In conjunction with the exhibition we will present a piano and cello recital by Julia Greer, assistant professor of materials science and mechanics, and Monica Kohler, senior research fellow in mechanical and civil engineering, at noon on February 17 in Dabney Lounge. For more information, contact Christine Boyle at christine.boyle@caltech.edu or 395-1745.

Works on display will include jewelry, woodworking, drawings, oil paintings, watercolors, pottery, knitting, quilts, and photographs. Attendees will vote on their favorite items in the exhibition, and awards from their votes and from the Caltech Art Committee will be announced at the reception in Dabney Gardens on Thursday, February 16.

01/30/2012

Red Cross Blood Drive

Parking is available in the California Boulevard underground parking structure.

Making an appointment is easy. Go to https://www.givelife.org and enter your email address and date of birth. If you have used the online appointment system before, your information will display for your approval. If you have not used our online system before, you can fill out the form with some basic information that the blood bank will need. Then click the "Continue and View Blood Drives" button. You will see our blood drive. If you went to the site without using the link and don't see our drive enter "caltech" where it asks for the sponsor code. Click the circle to the left of the day you would like your appointment. On the next page, pick a time. Then you will receive an email confirming your appointment.

For more information, contact Christine Boyle at 395-1745 or christine.boyle@caltech.edu. To donate blood you must be at least 17 years old, weigh 110 lbs. and be in good health.

01/13/2012

Important WebNow Update

This message pertains to all WebNow users. In order to improve the security and reliability of our WebNow program, we Caltech Business and Finance has made a change to the URL address where WebNow can be accessed. Effective as of Wednesday, January 11, 2012, the correct link to access WebNow is https://webnow.caltech.edu. You are encouraged to click on this link and bookmark it for use effective immediately. The former link for WebNow has been removed and will no longer be accessible using any previous bookmarks or links. Note that your existing WebNow username and password will not change. The only change is the URL. If you have any questions, please contact your WebNow administrator.

01/04/2012

IMSS High Performance Computing Service

The High Performance Computing (HPC) pay-as-you-go service is ideal for faculty and research groups that do not want to take on the considerable financial burden of purchasing and managing their own high-performance cluster or for groups that require supplemental computing power in order to satisfy imminent research deadlines.

With IMSS's HPC service, you simply pay based upon your monthly processor and storage usage. We recently updated the service so that Matlab R2011b is now available which includes improved GPU support along with many bug fixes. Many other applications are also available, such as Lumerical, NAMD, and StochKit, with more software titles being added regularly. For additional details and pricing, go to http://imss.caltech.edu/help/hpc or email help-hpc@caltech.edu.

12/20/2011

Thank You from the Foothill Unity Center

A message from the Foothill Unity Center:

One of our "elves" wrote this poem and I think it says it all. I thought you might enjoy it and maybe share it with the HR staff. Thanks to all for your support.
- Catherine May

Angels and Elves
By Sylvia Miller (one of our "elves")

Some parents need help this time of year
To make Christmas morning a time of good cheer
For children who are innocent of the lot they are dealt.
Maybe there are Angels out there who will help!
Foothill Unity puts out the call
For Angels in local communities all.
Some Elves have gathered in a warehouse so cold.
There'll be plenty of Angels, for sure, they are told.
The Elves make up bags (for families who filed),
With clothes and toys and books for each child.
But Mary wants a sweater and pants to keep warm
But neither is around in her size to conform.
Dave wants some Legos or a skateboard for fun.
But searching the warehouse, the Elves find none.
Just as they are expressing their fear,
Lo and behold, some Angels appear!
The Angels bring Tigger and Winnie-the-Pooh,
Soccer balls, footballs, and basketballs, too,
Card games and board games, puzzles, and kites,
Erector sets, Legos, transformers with lights,
Novels of werewolves and vampires and bats,
Little Red Riding Hood, The Cat in The Hat,
Books for toddlers that go "Ding Dong",
Discs with movies and Justin Bieber songs,
Teddy bears, horses, dinosaurs, ants,
Big dolls and little dolls that pee in their pants,
Bratz dolls, and Barbies with clothes of angora,
Fairies and Dora, the well-known explora,
Big cars and little cars, fire engines, too,
Skateboads, knee pads, helmets (wahoo!),
Play stoves for making the highest cuisine,
And potions for turning Jane's hair red and green.

Finally much-needed clothes can be seen
For babies and toddlers and juniors and `teens
Skinny jeans, fat jeans, sweaters, and tees,
PJs and leggings and even undies,
More and more Angels appear through the door,
Angels who carefully watch o're the poor.
Elves are now busy, filling the bags
As fast as they can and putting on tags.
They're there at the warehouse day after day,
Filling hundreds of bags `til their hairs turn gray.
But you don't need to worry. The Elves will be fine.
Their evenings are filled with Motrin and wine.
Finally, the bags are all out the door.
No, wait! Late sign-ups mean there are more!
Too late to get Angels. More shopping! (what fun)
And fast-action Elves work to get the job done!
Distribution of bags is a sight to behold!
A thousand parents wait in the cold.
Needing help this way brings tears to their eyes,
But their love and their actions prove they are wise.
The warehouse is empty now. Christmas is past.
To you I'll leave one thought at the last:
Even though now it may seem like a dream,
Angels and Elves make a wonderful Team!

December 2011

12/13/2011

Campus Operations during Institute Holidays

Most campus operations will be quiet from December 24, 2011, to January 2, 2012. Caltech Safety will be on call 24 hours a day and can be reached by calling Security through the 5000 extension. A special Winter Break schedule for radioactive package deliveries, radioactive waste, biohazardous waste, and chemical waste pickups will be in effect, with the details and instructions found at the following link: http://safety.caltech.edu/documents/290-winter_break_ehs_modified_servic....

Central Plant will be staffed to maintain all required utilities and to dispatch personnel for maintenance emergencies. Central Plant can be reached at 395-6571.

Custodial Services will be minimally staffed from 5 a.m. to 8 a.m. for spot cleaning and for those groups that have made prior arrangements. Since in most cases wastebaskets will not be emptied between December 24 and January 3, please do not leave food waste in trash cans when you leave for the holidays. It may attract insects and rodents.

Chauffeur service: If chauffeur service is required between December 24, and January 2, please make arrangements prior to 3 p.m. on December 23. The reservations office will not be staffed during the special release days.

Central Warehouse will not be staffed during the release days and will not be making regular deliveries of liquid nitrogen and gas cylinders. If a requirement for liquid nitrogen or gas cylinder delivery is anticipated, please notify the Central Warehouse staff at 395-4891 prior to December 23, and a special delivery will be set up for December 29.

Shipping and Receiving (395-4893) will not be staffed during the release days and will not make regular deliveries unless prior arrangements have been made.

From December 28 to December 30, Mail Services (395-6371) will be staffed from 7 a.m. to 10 a.m., but will not be making regular department mail deliveries and pick-up unless prior arrangements have been made. Access through the south driveway of the Keith Spalding Administration Building (#6) Post Office (395-6372) will be open from 11 a.m. to 2 p.m.; access through the east entrance of Spalding Administration Building FedEx office (395-6008) will be open from 11 a.m. to 2 p.m.; and access through the lobby of Keith Spalding Administration Building will be open from 11 a.m. to 2 p.m.

To be sure that the Caltech's critical financial and accounting needs are met during this time, we are providing the following list of contacts:

Procurement:
Purchasing Coverage:
Monica Marquez and Kevin Speaks, LIGO Purchasing Coverage: 626-969-0473 (h) 626-578-1917 (h)
Ed Jasnow: 909-282-2292 (cell); 626-437-3183; (cell); 626-398-3240 (home); 626-840-4361 (cell)
P-Card and Travel Coverage:
Muriel Sandoval: 626-222-3978 (cell)

Payment Services Coverage:
Accounts Payable Month-End Closing: December 22, 2010
Accounts Payable Contact:
Guillermo Ramirez¡: 626-337-3683 (home); 626-818-2026 (cell)
Wire Transfer Contact:
Hazel Hall: 818-425-8638 (cell)
Georgia Mendoza: 323-459-8575 (cell)

General Emergencies:
Monica Marquez: 626-969-0473 (home); 909-282-2992 (cell)
Jay Wood: 626-963-3050 (home); 626-483-3122 (cell)

Treasury Services:
David Vera: 395-6723
Treasury Services will deposit checks from December 27 to 30 during the campus quiet period. Please deliver your check deposits to the Financial Services Building (FSB) by 2 p.m. or to the Credit Union. The front door at FSB will be locked during this period, so please call David Vera at 395-6723 in advance.

Please note that while checks will be deposited to the Credit Union, no receipts will be entered in the Oracle System from December 22 (after 2 p.m.) until January 3, 2012.

Controller's Office (Bursar, Investments & Trusts, Gift & Endowments, Tax Office, Accounting & Reporting (General Budget, Plant Funds, Auxiliaries):
California Institute of Technology
Pasadena, CA 91125-1500
David Vera: 395-6723

  • The Oracle system will be available on December 19 through December 21, and dark days on December 22 and 23 for the month-end close. All WIC's must be completed by 5 p.m. on December 21.
  • The last day that our staff will enter cost transfers will be until close of business on December 20.
  • Labor Distribution adjustments, Manual Usages and Budget adjustments must be completed by 12 noon on December 22nd. Please note that Labor Distribution adjustments entered after December 22nd will not be reflected in OGM until resumption of business in January 2012.
  • Cash receipts will be entered until 2 p.m. on December 22.
  • Bursar's Office—Signs will be posted directing students to the Credit Union for check cashing. In case of emergency, contact Ruth Whitson at (626) 827-6756. Please note that the Credit Union will be closed on December 26, 2011, and January 2, 2012.

Risk Management:
Lisa Telles: 626-644-6938 (cell)

Budget Office:
Judy Stanton: 626-798-9649 (home); 818-929-5932 (cell)

Cost Studies:
Ted Lieu: 395-2579

Property Services:
Ernest Ngalula: 395-4181

If you have any questions regarding any of this information, please don't hesitate to Human Resources.

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